The Willamette Humane Society (WHS) located in Salem, Oregon is looking for a qualified, self-motivated, energetic, organized, and outgoing individual with compassion for animals.
We’re a team of 60+ staff and over 700 volunteers working jointly to achieve our mission: establishing, maintaining, and enhancing the bond between companion animals and people of Marion and Polk counties.
PURPOSE OF THE POSITION
The Bookkeeper (BKP) is responsible for the day-to-day data entry and financial tracking. The Bookkeeper must demonstrate, mentor, and reinforce WHS values, principles and mission-driven culture.
Bookkeeping – QuickBooks
- Completes monthly billing for services rendered to the county, municipalities, and veterinarians, as well as COBRA payments. Processes incoming checks for accounts receivables and enters bank deposits.
- Performs accounts payable duties including entering bills, cutting checks, and balancing vendor statements.
- Reconciles cash tills (Clinic, Thrift Store, Davenport’s and Customer Service) verifying deposits and recording in QuickBooks Online.
- Assists with end-of-month reconciliations.
Payroll – ADP
- Assists in performing the essential functions of payroll management: processes semi-monthly payroll, and monitors accruals according to established procedures.
- Assist the HR Generalist in facilitating management and employee understanding of payroll procedures.
- Orders and maintains office and business supplies for WHS.
- Completes annual DEQ reports.
- Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
- Duties, responsibilities and activities may change at any time with or without notice as assigned by the Finance & Business Operations Director (FBOD).
None, but will engage with, train and support WHS volunteers.
CONTROLS OVER WORK
The BKP works under the general direction of the FBOD and is expected to pursue the established duties with minimal supervision. Confidentiality and professionalism must be strictly adhered to at all times.
CONTACTS WITH OTHERS
The BKP will have contact with WHS Staff and volunteers. They will offer supportive customer service to employees, volunteers and vendors by thoroughly answering questions and providing solutions
The BKP will work in an office setting among other staff and volunteers.
There is considerable work sitting at a desk, using computers, operating telephones and working with other office equipment. Typical lifting requirements do not exceed 50 pounds. The position requires the ability to work successfully in a stressful environment.
KNOWLEDGE, SKILLS. AND ABILITY
- Pro-active, uses initiative when applicable; strong organizational and planning abilities, and able to interact with executives; high degree of self-motivation and the ability to make decisions independent of others.
- Excellent communication skills, both with in person and writing. Exemplary attention to detail and accuracy; time-management skills with ability to set and implement priorities. Ability to consistently meet deadlines and be dependable.
- Excellent writing and grammar skills essential.
- Proficient computer skills using Microsoft office suite and Google products.
EDUCATION AND EXPERIENCE
- Two years’ bookkeeping experience.
- At least one year’s experience with QuickBooks Online strongly preferred.
- Experience with ADP Workforce Now software preferred.
- Must be able to perform basic accounting practices.
Additional requirements: Must have a demonstrated interest and enthusiasm for animal welfare and WHS Mission; be willing to work weekends, evenings, and holidays if required by the job; have a valid Oregon driver’s license and be insurable by WHS vendors, and meet the physical requirements of the job.
Salary: Beginning at $15.50/hour
Schedule: Monday – Friday, flexible hours up to 20 per week.
- Paid time off provided after 90 days.
- Employee Assistance Program benefits available.
- A 401(k) retirement plan is available after one year of service.
A complete application package is required. The application package will include:
- a completed and signed WHS job application form
- a cover letter explaining your interest in this position
- a résumé of your educational background and professional experience
Due to the large volume of responses, WHS will contact only those candidates who are selected for interview.
INCOMPLETE APPLICATION PACKAGES WILL NOT BE ACCEPTED
Completed application materials received by human resources will be reviewed upon receipt. This position may close at any time.
All WHS employees are committed to the following mission-driven values:
- Positive Service to All
- Sharing Knowledge
- Collaborative Problem Solving
- Initiative and Innovation
- Accountability and Responsibility
- Safe Actions
Under the provisions of the Immigration and Reform Act of 1986, the successful candidate will be required to provide evidence of identity and eligibility for employment. WHS is an Equal Opportunity Employer that does not discriminate on the grounds of race, color, sex, religion, national origin, marital status, disability, sexual orientation, genetic profile or any class protected by law. WHS is a drug free/smoke free workplace. Employment will be contingent upon successfully passing a drug screen (testing only for substances that are illegal in Oregon) conducted at WHS expense.
WHS is an “at-will employer”. This is not a contract or an offer of employment. By signing below you are asserting that you are physically able to perform these duties with or without accommodations.