The Development Coordinator (DC) provides department support for annual fundraising campaigns with significant emphasis on fundraising and donor cultivation events. Requires responsiveness to both directed and independent actions to reach department and organizational fundraising goals.
DUTIES AND RESPONSIBILITIES:
- Participate in the planning, design and budgeting of fundraising and donor cultivation events.
- Construct detailed timelines for each event and monitor activities, reminding responsible parties if necessary to keep projects on time.
- Handle all logistics of event plans within budget constraints.
- Establish and use volunteer committees to achieve goals. Serve as primary staff member on event committees, preparing agendas and documenting all progress to maintain enthusiasm.
- Provide the primary administration support for gift and sponsorship solicitations to include research, list development and printed offers. Participate in phone and in-person solicitations.
- Coordinate with the communications manager on design and development of printed materials and website donation pages.
- Schedule a debrief for each event and ensure all event records are accurate and thorough for future planning and budgeting.
- Responsible for the development of the e-appeal fundraisers, tracking industry best practices, personal strategy effectiveness and recommendations for further growth of this channel. Work with Communications manager to write appeals and ensure design of appeals follows WHS graphic standards.
- Contribute to overall department planning strategies and tactics to retain donors and maximize fundraising capacity.
- Provide personalized communications, services and stewardship activities with sponsors/donors/volunteers to solidify relationships and long term mission commitment.
- Use development volunteers effectively, maintaining a list of active projects for volunteer support at all times.
- Provide administrative support for a variety of fundraising activities which may include grant proposal support, portfolio maintenance, filing, research, and other duties as assigned.
- As needed, provide back-up to the Development Specialists gift processing responsibilities.
- Contribute to social media strategies to market campaigns and events.
Provide guidance and direction to volunteers.
CONTROLS OVER WORK
The DC works under the general direction of the Development and Community Relations director and is expected to pursue the established duties exercising prudent discretion and judgment.
CONTACT WITH OTHERS
The DC works with staff, volunteers, donors, and the general public. Contacts require tactful exchanges and a professional demeanor. Confidentiality and professionalism must be adhered to at all times. There is occasional work directly with companion animals.
Must be able to work around pets in both the administrative offices and shelter/animal care areas.
This is primarily an office position, working for hours sitting at a desk using a computer keyboard/monitor, telephone, and other office equipment. Special events may require significant physical activity in the set-up and carrying out of a function. May require standing, walking, kneeling, lifting up to 50 pounds, managing animals and kennels, etc. Work is often done in a time sensitive and demanding environment. There is occasional work required on evenings and weekends. There are often important deadlines and the requirement to coordinate work on multiple complex assignments at the same time.
EDUCATION AND EXPERIENCE
- A bachelor’s degree and 2 years of related experience and/or training, or the equivalent combination of education and experience relevant to the work described.
- Demonstrated experience in event logistics and budgeting for event revenue and expenses.
- Experience in leading volunteers.
KNOWLEDGE, SKILLS, AND ABILITIES
- Understanding of generally accepted office procedures and practices.
- Excellent verbal communication skills for effective and tactful customer service.
- Highest level of confidentiality.
- Incredibly strong attention to detail and accuracy.
- Ability to set priorities and manage workflow for self and others to meet goals.
- The ability to multitask on multiple projects in a fast paced environment.
- Strong computer skills: Word, Excel, Outlook, Publisher, Powerpoint and database skills.
Additional requirements: Must have a demonstrated interest and enthusiasm for animal welfare and WHS Mission; be willing to work weekends, evenings and holiday as required by the job; have a valid Oregon driver’s license and insurable by WHS vendors; meet the physical requirements of the job, and be bondable.
Wage: Position begins at $13.90 per hour DOE.
Schedule: Typically Monday through Friday. Some evening and weekend work.
Benefits: Medical, Dental, and Life insurance available after 60 days, paid time off provided after 90 days. Employee Assistance Program benefits available. A 401(k) retirement plan is available after one year of service.
INCOMPLETE APPLICATION PACKAGES WILL NOT BE ACCEPTED
Due to the large volume of responses, WHS will contact only those candidates who are selected for interview.
Completed application materials received by HR will be reviewed upon receipt. This position may close at any time.
All WHS employees are committed to the following mission-driven values:
Positive Service to All
Collaborative Problem Solving
Initiative and Innovation
Accountability and Responsibility
Under the provisions of the Immigration and Reform Act of 1986, the successful candidate will be required to provide evidence of identity and eligibility for employment. WHS is an Equal Opportunity Employer that does not discriminate on the grounds of race, color, sex, religion, national origin, marital status, disability, sexual orientation, genetic profile or any class protected by law. WHS is a drug free/smoke free workplace. Employment will be contingent upon successfully passing a drug screen conducted at the Society’s expense.
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