The Willamette Humane Society (WHS) located in Salem, Oregon is looking for a qualified, self-motivated, energetic, organized, and outgoing individual with compassion for animals.
We’re a team of 60+ staff and over 700 volunteers working jointly to achieve our mission: establishing, maintaining, and enhancing the bond between companion animals and people of Marion and Polk counties.
PURPOSE OF THE POSITION
As a member of the Leadership Team, the Human Resources Generalist (HRG) is responsible for the hands-on, day-to-day operation of the Human Resources’ (HR) function of the Willamette Humane Society (WHS). The HRG must demonstrate, mentor, and reinforce WHS values, principles and mission-driven culture.
DUTIES AND RESPONSIBILITIES
- Administers various human resource plans and procedures for all organization personnel; develops, recommends and implements personnel policies and procedures; maintains the employee handbook and the supervisor handbook.
- Provides employee relations assistance and guidance to all staff.
- Rewrites job descriptions as necessary; analyzes compensation; monitors the performance review schedule.
- Coordinates the recruitment and selection activities with respect to WHS guidelines, Equal Employment Opportunity and Fair Labor Standards from the creation of the position description and job announcement through the orientation of the new hire. Develops proactive recruitment sourcing and ensures appropriate record-keeping is maintained.
- Responsible for maintaining current status of all employment laws to which WHS is subject and reviewing WHS practices and procedures when laws change. Serves as a resource to supervisors and managers by advising and/or training on employment laws and proper personnel documentation, and maintains the proper record-keeping for all documents.
- Participates in the selection and identification of employee benefits programs. Administers the programs through the new hire enrollment, changes, leaves of absence, terminations, and COBRA administration, and communicates with employees regarding benefits deadlines, changes and other information. Tracks issues of concerns that may result in renewal decisions or need for employee communications that will maximize program understanding.
- Performs the required duties as Trustee of the WHS 401(k) Profit Sharing Plan.
- Processes, distributes and files correspondence, reports, records, and other information relating to employment, medical insurance, garnishments, 401(k) retirement plan, and other personnel documents; maintains personnel files and other employee records. Ensures that all legally required notices, such as minimum wage laws, safety in the work place, family leave laws, etc., are posted for employees.
- Monitors personnel activities such as paid leave use, address changes, accidents, overtime, compensation, and performance review due dates. Designs and distributes reports to management as required.
- Participates in administrative staff meetings and attends other meetings and seminars.
Payroll – ADP
- Perform the essential functions of payroll management: processes semi-monthly payroll, and monitors accruals according to established procedures.
- Facilitates management and employee understanding of payroll procedures.
- Performs the essential tasks involved in OSHA safety standards and guidelines. Prepares and maintains the safety handbook.
- Responsible for assisting injured workers through the workers’ compensation process, tracking and providing information on claim status and assisting claimants in understanding their rights.
- Serves as the chairperson of the WHS Safety Committee.
- Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
- Duties, responsibilities and activities may change at any time with or without notice as assigned by the Finance & Business Operations Director (FBOD).
None, but will engage with, train and support WHS volunteers.
CONTROLS OVER WORK
The HRG works under the general direction of the FBOD and is expected to pursue the established duties with minimal supervision. Confidentiality and professionalism must be strictly adhered to at all times.
CONTACTS WITH OTHERS
The HRG offers superior and supportive customer service to employees and supervisors by thoughtfully and thoroughly answering questions and providing solutions in the administration of WHS HR policies and procedures. Champions progressive employee relations practices designed to establish a positive and productive employer-employee relationship, promotes a high level of employee morale and motivation, and maintains a supportive workplace culture characterized by teamwork and mutual respect. Contacts include volunteers, government agents, law enforcement officers, vendors and partners. All contacts will require tactful exchanges and a positive, professional demeanor to ensure the shelter’s positive image and integrity throughout the community.
The HRG will work in an office setting among other staff and volunteers.
There is considerable work sitting at a desk, using computers, operating telephones and working with other office equipment. Typical lifting requirements do not exceed 30 pounds. The position requires the ability to work successfully in a stressful environment.
KNOWLEDGE, SKILLS. AND ABILITY
- Pro-active, uses initiative when applicable; strong organizational and planning abilities, and able to interact with executives; high degree of self-motivation and the ability to make decisions independent of others.
- Excellent writing and grammar skills essential.
- Proficient computer skills using Microsoft office suite and Google products.
- Must have a thorough understanding of state and federal laws encompassing all personnel matters, including, but not limited to FMLA/OFLA, EEO, and wage and hour laws. Demonstrate ability to track changes in applicable HR statutes. Strive for continuous improvement in training and performance management standards. Must have knowledge of OSHA work safety standards.
- Exercise good judgment when dealing with confidential information regarding employee issues. Ability to visualize, plan and carry out projects related to staffing needs and development.
- Excellent communication skills, strong organizational skills, with an attention to detail and accuracy; time-management skills with ability to set and implement priorities, and ability to consistently meet deadlines and be dependable.
EDUCATION AND EXPERIENCE
- A bachelor’s degree and three years’ experience in the administration of human resources required, or an equivalent combination of education and experience sufficient to perform the essential functions of the job.
- Professional certification in Human Resources preferred.
- Experience with ADP software strongly preferred.
Additional requirements: Must have a demonstrated interest and enthusiasm for animal welfare and WHS Mission; have a valid Oregon driver’s license and be insurable by WHS vendors, and meet the physical requirements of the job.
Salary: Beginning at $18.50 per hour
Schedule: Monday – Friday, flexible schedule of 20-25 per week.
- Paid time off provided after 90 days.
- Employee Assistance Program benefits available.
- A 401(k) retirement plan is available after one year of service.
A complete application package is required. The application package will include:
- a completed and signed WHS job application form
- a cover letter explaining your interest in this position
- a résumé of your educational background and professional experience
Due to the large volume of responses, WHS will contact only those candidates who are selected for interview.
INCOMPLETE APPLICATION PACKAGES WILL NOT BE ACCEPTED
Completed application materials received by human resources will be reviewed upon receipt. This position may close at any time.
All WHS employees are committed to the following mission-driven values:
- Positive Service to All
- Sharing Knowledge
- Collaborative Problem Solving
- Initiative and Innovation
- Accountability and Responsibility
- Safe Actions
Under the provisions of the Immigration and Reform Act of 1986, the successful candidate will be required to provide evidence of identity and eligibility for employment. WHS is an Equal Opportunity Employer that does not discriminate on the grounds of race, color, sex, religion, national origin, marital status, disability, sexual orientation, genetic profile or any class protected by law. WHS is a drug free/smoke free workplace. Employment will be contingent upon successfully passing a drug screen (testing only for substances that are illegal in Oregon) conducted at WHS expense.
WHS is an “at-will employer”. This is not a contract or an offer of employment. By signing below you are asserting that you are physically able to perform these duties with or without accommodations.