Volunteer Weekly Newsletter

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[toggle title=”Letter from new Volunteer Manager”]Let me introduce myself…
As your new Volunteer Manager! I am excited that I will get to serve you all that much more from now on! It shouldn’t change much up front, I will still be the one answering your emails and phone calls. It will change what I do behind the scenes, and we will have a new volunteer coordinator soon. Having both positions staffed will get this office up and running beautifully! By way of general information the Volunteer Manager will be working on the behind the scenes support as well as addressing up front concerns from the staff and volunteers, and supporting positive communication between staff and volunteers. The volunteer Coordinator will work mostly with new volunteers, will conduct interviews, and give our orientation. They will also have some behind the scenes responsibilities. They will definitely address your concerns, even if that means passing information on to me! You have all been so supportive, I thank you deeply for that. You make this a great place to work and volunteer, and it is a cause that I happily join forces with going forward! Thank you always for everything you give to our organization. I am very excited to be here!- Anna Schumacher
[/toggle][toggle title=”Discount Discontinued”]The $20-$30 cat adoptions have ended
[/toggle][toggle title=”Best Foot Forward!”]Notice any changes in the volunteer areas? We are working on some cleanliness in all public areas! Could you help us? Please put all writing utensils back in their appropriate containers, add spare dog treats to the new treat bucket on the volunteer desk in the hallway, and in general pick up after yourselves! We have NO janitorial staff, so it will only get clean if we do it! Our community will only come here and give our animals forever homes if it is a pleasant experience! Please, throw away trash, pick things up off the floor, and put things back where you found them. We appreciate your involvement in this endeavor! If you have any questions about where something belongs please just ask!
[/toggle][toggle title=”Dog Vs. Ostrich”]Who will win? Click to find out!
[/toggle][toggle title=”Community”]Pitties for Peace
When: October 16th @ 9 am—4 pm
Where: The Steps of the Capitol
Why: To educate about preventing animal cruelty and abuse, with a focus on preventing bullying and how these events tend to go hand in hand. We also want to dispel myths of the “Bully Breeds”.
Organized by the Humane-a-Teens from Willamette Humane Society
VOLUNTEER DISCOUNT! WHS has public dog training classes and public playgroups and you are invited!  We’re so thankful for your service to our dogs that we want you to save 25% off our regular class prices! Check out our new classes and register at https://whs4pets.org/services/behavior-training/dog-training-classes/
To get the discount, enter this code in the promo box at checkout: PawsUp!
No More Worries!
What would happen to your pets at home if something happened while you were away for the day?  Who would take care of your fur babies if you were in an accident or became incapacitated?  We created an “ANIMALS AT HOME” emergency card to give peace of mind to people with pets.  Carry it in a wallet right next to your drivers license to be found and used in case of emergency.  We will even be glad to laminate it for you after you fill it out.
You can obtain a card at no charge, yes FREE at:
Nature’s Pet Market-located in the Sunny Slope Shopping Center
Sunny Pays Grooming 4555 Liberty Rd. S Salem OR 97302
Bowser’s Boo Bash
is our biggest event of the year.
We could not pull it off without a
hearty bunch of volunteers.
Please consider volunteering time on
Saturday, October 24th.
We need help with:
Transport (8 a.m. – 9 a.m.) Move silent auction items to the Convention Center
Set-up at the Convention Center (10 a.m. – 2 p.m.) Set up the silent auction items and bid sheets
Dog greeters (4:30 p.m. – 7 p.m.) Pick up a dog from WHS, greet out guests, and return dogs to WHS
Check-in/Data Entry/Check-out (4:30 p.m. – 9:30 p.m.) Computer stuff!
Silent Auction Crew (4:30 p.m. – 8 p.m.) Watch the silent table bids, answer questions, and close the tables
Live auction recorder & runner (6:30 p.m. – 9 p.m.) Run (or walk) winning live auction information to the computer people
Live auction spotter (6:30 p.m. – 9 p.m.) Help the auctioneer spot people in the audience as they bid on the live auction items
Item Pick-up (7:30 p.m. – 9:30 p.m.) Pass out the silent auction items to winners
Clean up Crew (9:30 p.m. – 10:30 p.m.) Self explanatory
After Party Game Keepers (8:30 p.m. – 10:30 p.m.) Man the games during the after party.
As you can see, we have many spots to fill.
Email meredith.kuhl@whs4pets.org if you’d like to pitch in and what job you’d like to do. We will provide breakfast goodies in the morning and a roasted vegetable dinner in the evening.  Bentley’s Coffee is even donating a free beverage to all volunteers!
Ideally we’d like two people who can  help set up in the morning and return in the evening for pick up. It’s much easier to man pick-up when you’ve seen the items (during set-up).
The wine and beer pull at Bowser’s Boo Bash needs a few drinks. Each year bottles of wine and 22 ounce bottles of beer are sold at Bowser’s. Can you donate? We ask that wine has a min. value of $20 and beer has a min. value of $8. Please bring beverages to Meredith Kuhl in admin.
There are a growing number of employers who will donate when an employee volunteers!
So far, we know Wal-Mart, Verizon, Macy’s, Kaiser Permanente, CenturyLink/Qwest, Chevron, Best Buy, Kohl’s, Office Depot, and Wells Fargo will donate at least $250 just because you volunteer with us!  What a HUGE impact you could make on top of your huge donation of time!
This is just the tip of the iceberg!
We’d like to encourage you to find out if your employer participates.
If you know anyone who works for one of these companies, get them to volunteer!
Here’s a link you can click to check:
If you find your employer in the list it will tell you if they match gifts and give for volunteer hours.
[/toggle][toggle title=”Help Wanted”]Could you commit to Outreach events ONCE a month? We’re looking for some people friendly volunteers who are wanted to help regularly! Please email Katie Katelin.decker@whs4pets.org if you are interested!
Would you be willing to talk about our Trap-Neuter-Release program in the 97301 area? We need volunteers for an afternoon where we are going to go door-to-door to speak with people about our grant program. We will explain information about feral cats, our free trapping program and give free personal cat vouchers. Email volunteer@whs4pets.org to help!
We could also use some more volunteer trappers!
Are you an arborist?  Do you KNOW an arborist?  We are in need of a professional trim around here and would love your help!  We aren’t in a hurry but if you or someone you know can help, head on over to volunteer@whs4pets.org and drop us a line!  You will probably need a bucket lift.   🙂
**This donation of your services is probably a GREAT tax break, we’re just putting that out there…
We’re getting ready to celebrate our 50th anniversary. We can use a few volunteers for our party on Saturday, November 7th.
We need:
One decorator to prep balloons for the Subaru and help decorate from 11a-12;30p
Four lobby hosts to pass out information, invite people to participate in the contests and schedule video interviews.
Two people for two shifts 1:30 – 3:30 (includes some set up) and 3:30 – 5:30 (includes some clean up).
One person to keep an eye out/replenish goodies in the ED hall, etc. 2 – 5
One tour guide: Do you know the ins and outs of the clinic and/or shelter? How would you like to conduct tours?
Clinic tours: 2:45 and 3:45
Shelter tours: 2:15 and 4:15
We want to keep our guests informed of the goings-on during the day. I also need one person to make announcements 2 – 5 p.m.. We will have a script. You just need to keep track of the time and make the announcements.
Please contact Meredith: meredith.kuhl@whs4pets.org; 503-585-5900 ext. 304
Employment Opportunities
Please ensure you read the application instructions and follow them carefully.
[/toggle][toggle title=”Kudos”]Thank you to volunteer Jolene Foster and her husband for coming up with the great idea of sound baffles in the stray dog kennels. They presented the idea, worked out all the details and got this project done. It has really helped with the noise level in the stray dog kennels. I’m sure the dogs also appreciate it!!-Jolene Jones and everyone at WHS
Thanks Kristen and Isabelle for letting us know about the broken cat door-John and Rachael
Saturday AM Staff– Thanks for always pitching in on the clean, your grateful attitudes, and your cheer! Thank you!-The Jory’s+Harkins
Russ D.-Thanks for being willing to drive for us in a pinch!
Daniel-Thanks for helping Ashleigh out SO much!
Just want a shout out to Margie. She was here for a long time on Monday, and got and kept the laundry room caught up all day, so that closing was easier, and the staff could focus on other tasks. Every time I walked through the shelter that day, I saw her helping out somewhere–restocking, hanging clean aprons, changing out the laundry machines, folding clean laundry. Thank you for helping keep our shelter clean and efficient!-BJ Anderson
Thanks to the Mankas for taking our little Kip to OHS!
Thanks Caroline for helping hang signs on transfer dog day!
[/toggle][toggle title=”Dog Notes”]Remember:  The only Tags allowed in strays are Yellow, Red, and Blue!  No green or Purple Tags in strays!  Not even to say hi or to Open Paw from the front of the kennel.  We need to provide uniformity, especially for newly trained volunteers, so make sure you are where you are supposed to be to set a good example!
Please close the gate behind you when you walk on the trail. The gates will be latchless so you’ll need to just be aware of that as we work on the closing system. If this is confusing as you get out there and try it out let us know so we can alert our maintenance men!
Please don’t move the Kennel front Markers!  They are going scarce and hard for us to replace!  Please leave them on the kennel front where you found them!
PLEASE send emails to both the volunteer manager and your team captain if you are changing shifts or quitting.  There are sheets with the dog team captain’s contact info in the volunteer room, and they are yours to take!
Newly Processed Dogs:
We are aware there is not a smooth  system around this procedure.  Walkers and Kennel Buddies please do not visit new dogs.  READ what your team captains send you each week.  We are working to make sure that the signs for the new dogs are more helpful and clear, but in the meantime keep an eye out for others on your team.  Never be afraid to be kind and helpful!
Make sure if you are posting one of our animals on social media, that you know they are adoptable! We frequently have court held dogs and other special circumstances, and we do not want to be breeching our agreements with other organizations by posting non-adoptable dogs to be viewed by the public. Be responsible
Please exercise caution around the bite quarantine dogs! Keep yourself a safe distance from the kennel-this includes hand feeding through the kennel door. We have had some close calls!
If notes or posted signs/ads etc. need to be added, altered, or removed please clear them with the Volunteer Manager or Coordinator before changing things in the Volunteer room or Volunteer desk. These places are visible to the public and we are working on creating a clean and friendly environment. Notes on the cork boards may proceed as normal
Have you accidentally taken some kennel keys home?  Please bring them to Anna in the Volunteer Manager office!
[/toggle][toggle title=”Cat Notes”]If you need to post anything written or printed in the Volunteer Room PLEASE clear it with the Volunteer Manager first. Foods are fine 🙂
Hey Cat Adoption Ambassadors! I just wanted to remind everyone that cats serving stray time can be placed on hold by potential adopters. You are still able to show the cats to interested customers and they do still have to pay the $10 hold fee with a staff member/trained volunteer but they are able to have holds placed on them. We’ve had a little bit of confusion lately with new staff so I wanted to let all of you know straight from me. Please just remember to let the customer know that if the cat’s owner comes in, the owner gets priority and the customer with the hold will receive a call letting them know that the owner came in and reclaimed the cat.  —Thank you all for everything you do!  —Samantha (Adoptions Supervisor)
CAT ISOLATION MUST BE THE LAST AREA YOU VISIT! IF YOU WOULD LIKE TO VISIT WITH CATS IN ADOPTION AREAS, YOU MAY, BUT DO IT BEFORE YOU INTERACT WITH ANY ISOLATION CATS. Put on a smock, found hanging in the exam area. This will help prevent germs and bacteria from attaching themselves to your shirt or blouse and being spread to any other animals, including your pets at home, that you come in contact with! Pick up a CLEAN laundry basket from the laundry room, and grab some clean folded large towels and some rags to take with you. If you would like to spend some time visiting with the cats once you are finished cleaning, please change into a clean smock, sanitize your hands, and enjoy their furriness, remembering to sanitize your hands between each cat you visit with! Remember that once you leave the Cat Isolation area, you MUST NOT interact with any other cats in the shelter!
The Kuranda beds are to be left in the kennels not added to the laundry.  They get cleaned at the same time you clean the inside of the kennels!
Just wanted to pass along that we had a customer that felt very unwelcome in our cat areas due to a way a volunteer interacted with her. The volunteer apparently rolled her eyes at the customer multiple times and the customer felt so unwelcome that she wanted nothing to do with the volunteer and avoided her as much as she could. I could specify exactly who this was, but I think it would be wise for all of us to look inside ourselves and remember that if we’re interacting with customers we need to be supporting the WHS mission of positive service to all! Thank you for maintaining a positive and kind presence while you are on the property volunteering
Have you accidentally taken some kennel keys home?  Please bring them to Anna in the Volunteer Manager office!